Summary

Governmental entities are required to designate one or more CAOs. Entities are also asked to report the designation to Archives. The CAO of each governmental entity is mandated to establish and maintain an active, continuing program for the economical and efficient management of the entity's records as provided by Archives and GRAMA. Additionally, the CAO is responsible for creating and maintaining adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the entity designed to furnish information to protect the legal and financial rights of persons directly affected by the entity's activities. An governmental entity designated CAO is primarily responsible for the creation and maintenance of policies and procedures associated with the privacy practices identified in this Framework.