Statement Filed with State Archivist

Summary

Under GRAMA, governmental entities must file a statement with the state archivist. This statement must explain the purpose for which each private or controlled record series is collected, maintained, or used. It must also identify the legal authority for collecting this information. This statement is a public record. Governmental entities are prohibited from using private or controlled records for any purpose other than those listed in the statement or as permitted under Section 63G-2-206. All uses are also subject to individual notice requirements under Subsection 63G-2- 601(2) and Section 63A-19-402.

This statement and the notice requirements are redundant with provisions of the GDPA. The Office is working with the Legislature to consolidate them appropriately within the GDPA