Summary

Governmental entities manage and maintain records according to the requirements of GRAMA. GRAMA defines “record” as all electronic data, or other documentary material regardless of physical form or characteristics (including: book, letter, document, paper, map, plan, photograph, film, card, tape, recording) that is prepared, owned, received, or retained by a governmental entity (and where all of the information in the original is reproducible by photocopy or other mechanical or electronic means and is not explicitly provided in GRAMA as not being a “record”). Entities then group records that may be treated as a unit for purposes of designation, description, management, or disposition into “records series.” Records must be maintained according to their record series attributes, e.g., retention, classification, and purpose and use limitations.